Background
On Line Group Limited and its subsidiaries, (“OLG” or “we”) understand that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website (olguk.com, olgconsulting.co.uk, olgengineering.co.uk, olgrecruitment.com, olgmediaexcel.com, olgsupport.com) (“Our Site”) and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
Please read this Privacy Notice carefully and ensure that you understand it. Your acceptance of this Privacy Notice is deemed to occur upon your first use of Our Site. If you do not accept and agree with this Privacy Notice, you must stop using Our Site immediately.
- Information About Us
Our Sites:
Company Name – On Line Group Limited
Registered Trading Name – OLG
Company Registration – 08239648
Web Address – www.olguk.com
Company Name – On Line Design & Engineering Limited
Registered Trading Name – OLG Engineering
Company Registration – 01612986
Company Name – On Line People Limited
Registered Trading Name – OLG Recruitment
Company Registration – 07987343
Web Address – www.olgrecruitment.com
Company Name – Media Excel Limited
Registered Trading Name – OLG Media
Company Registration – 04397947
Company Name – On Line Support Personnel Limited
Registered Trading Name – OLG Support
Company Registration – 07986647
Our Sites, are owned and operated by On Line Group Limited trading as OLG, a limited company registered in England and Wales under 08239648.
Our registered address is On Line House, Pelham Road, Immingham, North East Lincolnshire, DN40 1AB.
Our main trading address is On Line House, Pelham Road, Immingham, North East Lincolnshire, DN40 1AB.
Details of our Data Protection Officer are:
Name: Joanne Fox
Telephone Number: 01469 577696
Postal Address: On Line House, Pelham Road, Immingham, North East Lincolnshire, DN40 1AB
2. What Does This Notice Cover?
This Privacy Notice applies only to your use of Our Site. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.
3. What is Personal Data?
Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
The personal data that we use is set out in Part 5, below.
4. What Are My Rights?
Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:
a) The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in part 14.
b) The right to access the personal data we hold about you. Part 11 will tell you how to do this.
c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. To contact us, please use the methods provided in part 14.
d) The right to be forgotten, (i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold). Please use the methods provided in part 14.
e) The right to restrict (i.e. prevent) the processing of your personal data.
f) The right to object to us using your personal data for a particular purpose or purposes.
g) The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
h) The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service of business in many cases.
i) Rights relating to automated decision-making and profiling. Part 6 explains more about how we use your personal data, including automated decision-making.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 14.
It is important that your personal data is kept accurate and up-to-data. If any of the personal data we hold about changes, please keep us informed as long as we have that data.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complain about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first, using the details in Part 14.
5. What Data Do We Collect? Why? And How?
OLG may collect:
- Information about your visits to and use of this website, as explained in “Website Usage Data and Cookies” below;
- Your email address and other necessary contact information for alerts and news from OLG, as explained in section “Alerts and News”;
- Your email address and other necessary contact information in the contact forms you fill out to communicate with OLG, as explained in section “Contact forms”;
- Information included in job applications you submit online, as explained in section “Job Applicants”.
- Images of you through CCTV cameras located within the OLG property boundary, as explained in section “CCTV”
Personal Data is also collected when you just communicate with us or when you visit our website.
In addition to the purposes stipulated in this Privacy Notice, and only to the extent this is explicitly allowed by law or such an obligation is imposed on OLG by law, we may use your Personal Data for further purposes under the conditions laid down in local relevant legislation. In any case, OLG shall observe transparency and the rest of the principles for lawful processing of your Personal Data.
6. Website Usage Data and Cookies
OLG may collect information how the website is accessed and used (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
We may use such information to provide and maintain the website, notifying you about changes to our Service, allow you to participate in interactive features of our Service of the website when you choose to do so, provide customer care and support of the website, provide analysis or valuable information so that we can improve the Service, monitor the usage of the Service, and detect, prevent and address technical issues of the website.
These purposes also represent our legitimate interests to administer this website, improve its usability, and improve your browsing experience by personalising the website.
OLG also uses cookies on the website. Please read our Cookies Policy and, where relevant, find out how to withdraw your consent to our use of cookies at any time.
7. Alerts and News
We gather and process information when you subscribe to our press release option. This information is used to send you the press releases, as per your requests and after having obtained your consent to receiving such press releases.
To the extent allowed by law, we further use this information to pursue our legitimate interests, in particular for direct marketing purposes regarding similar products and services.
8.Contact Forms
We gather and process information when you fill out contact forms to communicate with OLG, after having obtained your consent. This information is used to send you replies to your queries and provide you, to the extent possible, with any help or guidance requested.
Where relevant, in particular if you are a supplier or customer of OLG, we may also use this information to perform our obligations and pursue our rights under the contract entered into by you and us, including in the context of any legal proceedings if necessary. Such information is also collected and treated at the stage prior to concluding any contract as a follow-up to you placing an order or making any other relevant inquiry. Failure to provide us with such information may prevent us from smoothly performing our obligations in the context of an existing or future contractual relation.
Where relevant, in particular if you are a user of OLG products or services, we may also use this information to comply with our relevant legal obligations.
9. Job Applicants
We collect and use information you provide us with when submitting online applications for job vacancies or otherwise when you express your interest to join our team. In such case your Personal Data will be processed in accordance with the separate Recruitment Privacy Notice and Recruitment Terms of Use.
If you are selected for an opening, your Personal Data shall be further processed in accordance with the separate Data Protection Policy enacted by OLG at the point of your onboarding.
10. CCTV
The Company’s CCTV facility, unless there are exceptional circumstances will only record images of individuals and vehicles which enter the premises boundary. There is no audio recording i.e. conversations are not recorded on CCTV.
Cameras are located at strategic points outside the Company’s business premises, principally at the entrance and exit points. The Company has positioned the cameras so that they only cover communal or public areas on the Company’s business premises and they have been sited so that they provide clear images. All cameras are also clearly visible.
Appropriate signs are prominently displayed so that employees, clients, customers and other visitors are aware they are entering an area covered by CCTV.
Images shall be further processed in accordance with the separate Data Protection Policy enacted by OLG.
11. Security
The security of your Personal Data is important to us. We shall implement appropriate technical and organisational measures to ensure the protection of your privacy and a level of security appropriate to the risks entailed in any processing operation. However, we note that no method of transmission over the Internet, or method of electronic storage is 100% secure. Whilst we strive to use commercially acceptable means to protect your Personal Data, we underline that we shall have no liability for events for which we are not responsible.
- Links to Other Websites
The website contains hyperlinks to non-OLG sites that may be of interest to users. OLG does not control or monitor the privacy, accuracy, quality, or integrity of those sites. You should check the Privacy notice and policies of each website you visit.
Links to third-party sites are provided solely for your convenience, and any use or submission of data to such sites shall be at your sole risk.
12. How Long Will You Keep My Personal Data?
OLG limits the use of Personal Data to ways that are compatible and relevant to the purposes for which the Personal Data was collected or subsequently authorised for which a specific legal basis was used such as legitimate interests, consent, performance of contract, compliance with legal obligation or otherwise. Jacobs will take reasonable steps to ensure that Personal Data is reliable for its intended use and that the information is accurate, complete, and current.
Personal Data is retained as needed to fulfil the purposes for which it was collected. In addition, Personal Data is also retained in accordance with legal, regulatory, and contractual requirements and in accordance with OLG Data Retention Policy. In particular, without prejudice to your rights explained in the following section, we will keep your Personal Data, as follows:
- Information about your visits to and use of this website shall be kept only for as long as your use of this website.
- Information from your subscription to our website and newsletter lists shall be kept until you retract the consent you provide to send these to you, under Newsletters above. We may contact you on a regular basis to seek for renewal of your approval of us keeping such information.
- Where relevant, information pertinent to transactions between you and us shall be stored throughout the lifecycle of the transactions concerned and for as long as necessary for the pursuit of legal claims or required by local law, including amongst others tax legislation.
- Images captured during the CCTV processing will be retained for 30 days before being destroyed.
13. How and Where Do You Store or Transfer My Personal Data?
Data is stored in a range of different places, including on your application record, in the Company’s candidate management system and in other IT systems (including the Company’s email system).
We will only store or transfer personal data in or to countries that are deemed to provide an adequate level of protection for personal data. For further information about adequacy decisions and adequacy regulations, please refer to the Information Commissioner’s Office.
Please contact us using the details below in Part 14 for further information about the particular data protection safeguards used by us when transferring your personal data to a third country.
The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:
- Limiting access to your personal data to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality;
- Procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so.
14. Sharing your Personal Data
Without prejudice to any disclosure of information made compulsory by competent authorities and only to the extent such disclosure is required by law, Personal Data you provide to OLG may be shared, consistent with applicable law and in accordance with the purposes each time served, as follows:
- With OLG departments, including representatives and employees as necessary. For instance, Personal Data of news subscribers shall be shared with OLG teams that are responsible for marketing. Usage Data shall be processed by the OLG department that is responsible for our IT functions.
- With affiliates and subsidiaries of OLG. Please note that OLG has a legitimate interest in transmitting your Personal Data within the Group of affiliated companies for internal administrative purposes and to better serve the rest of the purposes stipulated in this Privacy Policy.
- With third parties and third-party business providers that provide services to OLG, such as companies that provide services for employee recruitment, IT-related services, or marketing-related services.
- With a third party in the event of a sale, merger, reorganisation, or other transaction involving part or all of OLG.
- With law enforcement agencies if required by law and under the relevant safeguards for the protection of your fundamental rights, in particular where OLG reasonably believes unlawful activities, fraud, or bodily injury or death have occurred, or the Personal Data may aid an ongoing investigation.
All service providers to OLG will use Personal Data only for the purposes identified in this notice and will provide services under a contract which restricts use of information to that which is necessary to perform services on our behalf or to comply with legal requirements.
15. Can I Withhold Information?
You may access certain areas of Our Site without providing any personal data at all. However, to use all features and functions available on the OLG Recruitment site you may be required to submit or allow for the collection of certain data.
16. How Can I Access My Personal Data?
If you want to know what personal data we hold about you, you can ask us for details of that personal data and for a copy of it. This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 14. To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell us everything we need to know to respond to your request as quickly as possible.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
We will respond to your subject access request within one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the data we receive your request. You will be kept fully informed of our progress.
17. Intellectual Property
The information on this website including all design text, images, white papers, press releases, and other information, is owned by On Line Group Limited. The information may not be copied, downloaded, reproduced, re-posted, transmitted, displayed, distributed, rented, sublicensed, altered, stored for subsequent use, or otherwise used in whole or in part in any manner with OLG’s prior written consent.
OLG’s logos, trademarks, service marks, and images used on this site are the property of On Line Group Limited and may not be used without permission from OLG and then only with proper acknowledgement. Please contact us to ask permission.
18. Disclaimer
While OLG attempts to ensure that only accurate information is presented on this website, we assume no responsibility for, and make no representations with respect to, the accuracy of any information presented here. Therefore, all materials and information are presented “as is,” and OLG expressly disclaims any implied or expressed warranties of merchantability, fitness for a particular purpose, or non-infringement of intellectual property relating to such material. In no event, shall OLG be liable for any damages whatsoever arising from or related to your access to, or use of, our Website or the information or material presented herein.
19. Contact Us
If you have any comments or questions or if there are other things, we can do to maximise the value of this website to you, please contact us. If you have any questions about OLG’s privacy policies generally, or wish to report a violation of the provisions of this Notice, please contact us using the contact form on our website, emailing our data officer at data.officer@olguk.com or write to the following address:
On Line Group Limited
Data Officer
On Line House, Pelham Road
IMMINGHAM
North East Lincolnshire
DN40 1AB
UK
20. Changes to this Privacy Notice
OLG may make changes to this Privacy Notice. Notification of changes will be posted on this page. You should review this Privacy Notice periodically to keep up to date on our most current policies and practices. This Privacy Notice was last updated on the 24th of September 2024.
21. Notice Review
This Notice will be reviewed as it is deemed appropriate, but no less frequently than every 36 months.